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Senior Executive Assistant

Company: Global Silicon Valley
Location: Dallas
Posted on: May 16, 2022

Job Description:

In this role, you are at the heart of GSV's strategy development and execution.
* You possess the energy and judgment to anticipate and proactively solve a variety of problems without hands-on guidance - from communication and travel logistics to market research related to GSV's investing and fundraising activities.
* You enable GSV's senior executive to most effectively create value for the firm by saving time and creating efficiencies through your efforts.
* In addition to being organized and analytical, you possess the outstanding communication skills needed to interact with a variety of GSV team members and high-value external relationships.
* Most importantly, you are maniacally organized and are highly motivated, accountable, and eager to help build an innovative business.
* Executive communication management across email
* Identify gaps in communication and issues that need to be escalated
* Daily calendar management, as well as coordinating and managing all meetings, Board meetings, conferences, speaking engagements, and events
* Available to answer questions - extended hours
* Ready and available to handle requests or issues when CEO is overseas
* May occasionally lead and/or coordinate ad-hoc projects involving cross-functional GSV teams such as scheduling sessions for GSV Bootcamp
* Help with planning team-building events
* Work with associates on the team to organize materials for all meetings, events, and conferences
* Print/Text daily schedule
* Printing and document management
* Prepare all expense reports for processing
* Travel Management - Create and execute all travel arrangements to include air, hotel, ground transportation, and any other items dealing with travel - international and domestic. Troubleshoot and aid with travel changes and/or emergencies
* Personal Assistant duties including: Help schedule/car maintenance, DMV Appt, Medical/Dental Appt, Family travel, Tax filing, check credit card to make sure it's paid
- Some office duties include: Mail distribution and scanning, Working with vendors, Liaising with HR/Accounting, etc.

Requirements
Qualifications - BA/BS degree or equivalent practical experience.
- Flexibility on work hours across multiple time zones.
- Ability to take initiative and solve ambiguous problems.
- Outstanding organizational skills, detail-oriented, and the ability to handle multiple priorities.
- Exceptional written and verbal communication skills.
- Ability to effectively communicate and collaborate with a diverse range of people.
- Capable of working independently, as well as with both local and remote teams.
- Ability to quickly learn new tools and technologies. Proficiency in MS Office Suite.
- Experience serving as a project lead from conception to completion.
- Professional experience in a dynamic finance or start-up environment.

Keywords: Global Silicon Valley, Dallas , Senior Executive Assistant, Accounting, Auditing , Dallas, Texas

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