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Accounting Analyst

Company: Southern Methodist University
Location: Dallas
Posted on: November 20, 2023

Job Description:

Accounting Analyst - (OFF00000172)DescriptionSalary Range:Salary commensurate with experience and qualificationsAbout SMUSMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.About the Department:Department is the academic support arm of the Office of Budget and Finance and provides support to all seven academic areas, the Provost and the Moody Graduate School. The team includes a two-part unit which includes financial business managers involved with the annual budget and merit processes, year-end close, financial reporting and approvals and a transaction-focused unit that facilitates journal processing, accounts payable processing, as well as other functions, in a high-touch customer service environment.About the Position:This role is an on-campus, in-person position.The Accounting Liaison role is a generalist role that will be the initial & primary contact for the financial needs of the Meadows Museum and the Custard Institute for Spanish Art & Culture for accounting/accounting process and payroll duties including, but not limited to: journal entry requests; accounts payable process coordination (obtain ICDs, W-9s; complete Payment Requisitions, Invoices); vendor communication and management; extra-compensation initiation, review and approvals; facilitating and/or directing regarding other processes including Concur, Procurement, Budget, Asset Tagging and Management, manage petty cash, handles cash and credit card deposits, create ad-hoc reports, distribute. financial reports, and assure accounting rules and/or university policy is applied properly, etc.Essential Functions:Main Duties: Serve as go-to person for assigned schools/area for accounting/accounting process & payroll duties including JE requests, accounts payable, & payroll. Assist and/or direct requests including Concur, Procurement (PCards/Purchase Requisitions), distribution of financial reports, creating ad-hoc reports for Director/others ,etc., with goal of providing effective & efficient customer service.Responsible for processing invoices for assigned school/area which includes; provide or confirm fund/org to bill, obtain proper org owner approval (DocuSign), obtain & confirm proper completion of W-9 form, complete/review ICD request in coordination with department staff, initiate/obtain PO and/or contract for invoices over $5k, vendor follow-up as needed, assure invoice is forwarded to proper liaison within maximum 2 day turnaround; coordinate research for past due invoices/past due vendor statements, work with other teams as needed to process payments to foreign vendors; and other AP support duties as assigned.JE Processing: Responsible for requesting journal processing needs for assigned school and/or area; provide JE back-up; confirm accuracy of request w/org owner or others as applicable; obtain org owner approval where required; apply proper accounting rules & university policy to request; explain adjustments needed to requestor.Payroll: Initiate & complete extra-compensation for faculty and staff which includes verification of proper account code; confirm amount of payment, proper approvers are assigned, proper employee type is selected, and proper attachments are uploaded (i.e. agreements/contracts), etc; coordinates communication between departments & payroll staff for all follow-up required; etc. Submit ePAFs to hire student employees.Other Duties: Handles deposits and manages petty cash, will train/provide resources/info to school/area faculty/staff as appropriate on accounting/procurement and other B&F processes; coordinates with Sr. FBM regarding annual processes (merit/budget/year-end close); assists with asset management and tagging processes; responds to auditors/tax as needed; & other duties as assigned.QualificationsEducation and Experience:An Associate's degree is required. Candidate with bachelor's degree is preferred.A minimum of two years of experience in an accounting role is required. Experience working in a cohesive team environment is preferred. Candidate with experience in higher education administration is a plus.Knowledge, Skills and Abilities:Candidate with knowledge of generally accepted accounting practices, principles and FASB rules is required. A strong customer service orientation is important as this role represents a team of creatives to university leadership and staff in other finance/accounting areas. Candidate must have a high-comfort level with technology and must be able to maintain confidentiality.Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.Candidate must demonstrate proficiency with Microsoft Excel. Experience initiating DocuSign for approvals is highly preferred. Knowledge of Microsoft Word and Outlook is strongly preferred. Candidate with working experience in PeopleSoft Accounting environment is a plus.Physical and Environmental Demands:Sit for long periods of timeDeadline to Apply:November 7, 2023Priority consideration might be given to those submissions received by October 30, 2023.EEO Statement:SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.Benefits:SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.Primary Location: USA-TX-DallasJob: Finance and AccountingOrganization: Office of Budget & FinanceSchedule: RegularShift: StaffEmployee Status: Entry LevelJob Type: Part-timeJob Level: Day JobTravel: NoJob Posting: Oct 13, 2023, 4:28:11 PM

Keywords: Southern Methodist University, Dallas , Accounting Analyst, Accounting, Auditing , Dallas, Texas

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