Billing Specialist

Company: Robert Half
Location: Dallas
Posted on: February 18, 2026

Job Description:

Job Description Job Description Key Responsibilities: Must have - 3 years of professional services billing experience (Construction, Engineering or Architecture) Billing & Invoice Management Set up and maintain new projects within the financial system, ensuring client contracts, approved budgets, billing terms, rate tables, and insurance certificates are accurately entered and tracked. Generate and distribute timely monthly invoices to clients, attaching all required backup documentation (e.g., Lien Waivers, supporting forms). Upload invoices and supporting documents to client payment portals. Respond to client inquiries regarding payment processes and provide necessary documentation, such as W9 forms. Collections & Cash Application Proactively monitor accounts receivable aging, following up on outstanding balances to ensure timely payments. Provide accounts receivable reports and statements to Project Managers and clients as needed. Partner with the collections team to keep client comments and AR statuses up to date. Apply cash receipts and investigate unidentified payments, working with the accounting team to resolve variances. Contractor & Project Support Review contractor invoices for accuracy and inclusion with client billing. Ensure contractors are paid promptly based on contract terms by following up with internal and external stakeholders. Support timely timesheet submissions by coordinating with employees and managers. Prepare ad hoc reports, project summaries, and AR statements to assist Project Managers with project oversight. Qualifications Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred. Minimum three years’ experience in billing, accounts receivable, or related accounting roles. Prior experience in a professional services and/or multi-entity environment; knowledge of the architecture/engineering/construction sector is beneficial. Strong proficiency in Microsoft Excel is required; experience with Deltek is a plus. Solid understanding of standard contract billing terms — hourly, lump sum, and “not-to-exceed” arrangements. Exceptional attention to detail, accuracy, and organizational skills. Capable of working independently, taking initiative, and managing multiple priorities effectively. Strong written and verbal communication skills with a client service orientation. Demonstrated problem-solving ability to investigate and resolve billing or payment issues. Must have - 3 years of professional services billing experience (Construction, Engineering Law Firm or Architecture)

Keywords: Robert Half, Dallas , Billing Specialist, Accounting, Auditing , Dallas, Texas