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Senior Administrative Associate

Company: UT Southwestern Medical Center
Location: Dallas
Posted on: March 28, 2020

Job Description:

Experience and Education --Bachelor's degree in Business Administration, Healthcare Administration, or directly related field and five (5) years related experience to include two (2) years supervisory experience. May consider additional years of experience--in lieu of minimum requirements--Job SummaryBudget, Develop and promote annual budget for academic program, clinical, grant, and discretionary subledgers. Department Finances, Reconcile monthly subledger and payroll.--Timekeeping in Kronos. Human Resources, All PeopleSoft HCM functions, onboarding of new employees and annual staff performance reviews. Asset Manager, Maintain inventory of departmental physical assets.\n6. HIPAA Privacy Officer, Complete regular HIPAA surveys. Faculty and Clinic Meetings/Retreats, take minutes and represent Chair meetings.\n8. Accreditation. Provide departmental personnel and financial data for CAPTE accreditation.-- Business Continuity, Maintain business continuity plan for academic and clinical operations. Supervision, Supervisory guidance of academic and clinical support staff.----
----Job Duties --- Manages and directs administrative and business functions of division or unit with responsibility for establishing, reviewing, and revising internal procedures, interpreting policies of division, department, or university for unit\'s personnel, supervising clerical operations, managing workflow for maximum efficiency, evaluating work progress, and determining work priorities.
- Prepares or assists in preparing annual budget for division or unit for approval by department management, including analyzing financial status, projecting income and expenditures, and allocating funding sources for division faculty and staff. Monitors budget, including income and expenditures.
- Maintains or coordinates maintenance of budgets and grants of division or unit, including approving expenditures and preparing financial reports as needed. Reconciles accounts on monthly basis; conducts overall review for overdrafts and appropriateness of expenditures.
- Supervises staff members and provides training. Coordinates faculty and staff recruitment for division or unit. Exercises decision-making authority regarding hiring, disciplinary action, and terminating staff. Approves on-line forms or paperwork to appoint, terminate, change titles and/or salary, or accomplish other personnel changes. Coordinates and/or prepares staff performance evaluations and recommendations for merit increases.
- Coordinates space needs, renovations, and all division operational services. Coordinates and recommends purchase of capital and non-capital equipment.
- Assists in preparation of major grant applications or status reports on current grants by coordinating gathering of information from principal investigators or other appropriate personnel; ensures timely submission of grants.
- Ensures division/unit patient billing is submitted accurately and timely, including charge capture and coding. Reviews patient account receivables, third party payer denials, and billing appeals.
- - Prepares or coordinates preparation of complex reports, which require significant contact with other departments and outside organizations.
Designs and executes system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
- Ensures compliance with applicable laws, regulations, policies, and procedures.--------------


**Other Duties: Performs other duties as assigned. Security --This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information

Salary -- Salary Negotiable --
UT--Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UT--Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

Keywords: UT Southwestern Medical Center, Dallas , Senior Administrative Associate, Administration, Clerical , Dallas, Texas

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