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Administrative Assistant - Information Technology

Location: Prosper
Posted on: January 16, 2022

Job Description:

JOB SUMMARY Hiring Range: $18.26 - $21.48Full Range: $18.26 - $24.70The purpose of this position is to provide support to the Information Technology department. This is accomplished by p rovid ing administrative support to department functions, assisting other employees and director as requested, maintaining financial records and billing for the department. Also includes composing documents and reports and performs routine technical and customer service duties for the Information Technology Department . T his position will be responsible for the daily activity and operations of the office. **This is a part-time position. The schedule will be determined during the hiring process.** EXAMPLES OF DUTIESEssential Functions: Provide s excellent customer service Compiles, organizes, and distributes information and materials necessary for Town Council and other administrative meetings, such as agendas; meeting materials, and staff reports. Assist with staff scheduling and availability , meeting organization, and travel arrangements Maintains regular budget actual s reporting Enters Purchasing requisitions Invoice and bill coding and submission for approval Supervises shipping, receiving, and inventory control Distribute s mail daily Assist s with I.T. project tracking , documentation, and communication updates Purchase all office supplies and keep track of related inventory Typing, filing, copying, faxing and other related activities Compiles periodic reports Assists with maintenance and updates to departmental documentation, policies, and procedures Assists in the preparation of the annual budget Regular and consistent attendance for the assigned work hours/shift is essential Additional Duties: Perform such other duties as may be specified by the Town Council, Town Manager, Director of Information Technology , Town Charter, or the laws of the State of Texas.QUALIFICATIONS Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years minimum office experience requiredMust pass MVR check.Must pass pre-employment drug screening. Training :Must possess a High School Diploma or GED License or Certification :Must possess a valid Texas Class C driver's license.Knowledge of: Effective oral and written communications Performing business mathematics English usage, spelling, grammar and punctuation. Computer skills using Windows, Microsoft Office applications (including Excel, Word, PowerPoint, Visio, Outlook, and Teams), Internet, and Adobe Acroba t, including PDF conversion and manipulation. Ability to: Prioritize and organize various assignments in order to produce efficient results. Operate standard office equipment. Communicate clearly and concisely, both orally and in writing. Understand and follow written and oral instructions. Provide tactful and appropriate responses to inquiries from the public, other departments or agencies. Establish and maintain cooperative-working relationships with those contacted in the course of work. A void any conflict or appearance of conflict of interest in the performance of duties and responsibilities to include election - related itemsADDITIONAL DETAILS

Keywords: TOWN OF PROSPER, TEXAS, Dallas , Administrative Assistant - Information Technology, Administration, Clerical , Prosper, Texas

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