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Administrative Assistant

Company: Energy Transfer
Location: Dallas
Posted on: May 17, 2022

Job Description:

Summary:
This position will be responsible to provide administrative support to the Contract Administration department.
Essential Duties and Responsibilities:


  • Route documents for execution using DocuSign
  • Upload documents to FileNet
  • Schedule appointments and meetings, arrange travel, and catering needs
  • Maintain spreadsheet to track documents
  • Process incoming mail and outgoing mail using FEDEX
  • Process terminated contracts using ETC's document retention policy
  • Responsible for creating and maintaining files
  • Performs other duties and tasks as determined by the management team
  • Effective communication and coordination with all departments with the company are essential in the role

    Requirements:
    Education and/or Experience, Knowledge, Skills & Abilities:
    To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

    • Demonstrated proficiency in Microsoft Word, Excel and PowerPoint.
    • A High School Diploma or equivalent
    • Proven administrative or assistant experience
    • 0 - 2 years administrative experience
    • Excellent written and verbal communication skills with strong interpersonal skills
    • Excellent organization skills with high level of attention to detail

      Preferred Qualifications:

      • Proficiency with DocuSign, FileNet, SharePoint, highly desired
      • Demonstrated proficiency in Microsoft Word, Excel and PowerPoint
      • Proven administrative or assistant experience
      • 2+ years administrative experience
      • Excellent organization skills with high level of attention to detail
      • Excellent written and verbal communication skills with strong interpersonal skills
      • Experience with Quorum Contract Management System is a plus

        Working Conditions:
        The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

        • Usually, normal office working conditions.
        • Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
        • Occasional overnight travel may be required.
        • Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

Keywords: Energy Transfer, Dallas , Administrative Assistant, Administration, Clerical , Dallas, Texas

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