Administrative Assistant

Company: Energy Transfer
Location: Dallas
Posted on: May 17, 2022

Job Description:

Summary:
This position will be responsible to provide administrative support to the Contract Administration department.
Essential Duties and Responsibilities:

• 
  
• Route documents for execution using DocuSign
  
• Upload documents to FileNet
  
• Schedule appointments and meetings, arrange travel, and catering needs
  
• Maintain spreadsheet to track documents
  
• Process incoming mail and outgoing mail using FEDEX
  
• Process terminated contracts using ETC's document retention policy
  
• Responsible for creating and maintaining files
  
• Performs other duties and tasks as determined by the management team
  
• Effective communication and coordination with all departments with the company are essential in the role
  
  Requirements:
  Education and/or Experience, Knowledge, Skills & Abilities:
  To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
  
  • 
    
  • Demonstrated proficiency in Microsoft Word, Excel and PowerPoint.
    
  • A High School Diploma or equivalent
    
  • Proven administrative or assistant experience
    
  • 0 - 2 years administrative experience
    
  • Excellent written and verbal communication skills with strong interpersonal skills
    
  • Excellent organization skills with high level of attention to detail
    
    Preferred Qualifications:
    
    • 
      
    • Proficiency with DocuSign, FileNet, SharePoint, highly desired
      
    • Demonstrated proficiency in Microsoft Word, Excel and PowerPoint
      
    • Proven administrative or assistant experience
      
    • 2+ years administrative experience
      
    • Excellent organization skills with high level of attention to detail
      
    • Excellent written and verbal communication skills with strong interpersonal skills
      
    • Experience with Quorum Contract Management System is a plus
      
      Working Conditions:
      The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
      
      • 
        
      • Usually, normal office working conditions.
        
      • Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
        
      • Occasional overnight travel may be required.
        
      • Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
        

Keywords: Energy Transfer, Dallas , Administrative Assistant, Administration, Clerical , Dallas, Texas