Administrative Assistant I - Receptionist

Company: Nesco Resource, LLC
Location: Dallas
Posted on: May 16, 2022

Job Description:

Can Start ASAP BASIC FUNCTION: Conducts receptionist duties for the Executive, Administrative and/or Pipeline Departments. Ensures customers and visitors are greeted in a friendly, positive and professional manner. ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA) Ensures front desk runs smoothly and all behind-the-scenes activities are executed on a timely basis Operates the switchboard for up to a 400-person office with up to 400 lines Meets and greets visitors, liaises with vendors and consultants and contractors to coordinate services as needed Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate person or department Issues and controls employee and contractor access badges Maintains building parking access Places work orders for maintenance items Oversees all activities related to the upkeep of the office building, including the phone system and security keys Coordinates various processes and maintains documents and records related to process (may include audits) Acts as a liaison between employees and building maintenance contractors such as landscapers, heating and cooling contractors, security contractors, phone contractors, and general contractors Relieves or act as mail clerk Performs other clerical duties as needed, such as data entry, filing, photocopying, and collating Maintains the employee telephone directory and photographs for HR listing Checks-in incoming packages and distributes and prepares outgoing mail and courier deliveries Oversees maintenance of copy machines Relieves or act as mail clerk backup Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion. EXPERIENCE: A minimum of one year related experience in a professional office setting. EDUCATIONAL LEVEL: A minimum of a High School Diploma or equivalent is required. REQUIRED SKILLS: Ability to perform basic clerical assignments. Proficient with spreadsheet, database and word processing applications; basic reading and writing skills with good listening skills; ability to perform basic mathematical calculations; ability to multi-task and maintain equanimity under pressure; detail oriented, ability to communicate with others, both written and verbal communication. SUPERVISORY/MANAGERIAL RESPONSIBILITIES: None. WORK CONDITIONS: Office based. PHYSICAL REQUIREMENTS: Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements, reaching or grasping and lifting and/or carrying up to 30 lbs, and strenuous physical activity. ENVIRONMENTAL, HEALTH, & SAFETY RESPONSIBILITIES: Our primary values at HollyFrontier are: We put health and safety first; We care about the environment. All HollyFrontier employees are expected to work safely every day and be safety & environmental leaders. This includes active participation in the following: Stops and/or reports any unsafe work or conditions Follows safety & environmental policies and procedures Supports safety & environmental goals and initiatives Participates in safety & environmental meetings, training, emergency drills and hazard recognition programs Reports all accidents, injuries and near misses, and participates in associated investigations Participates in industrial hygiene, medical surveillance and behavior based safety programs Nesco Resource and affiliates (Lehigh G.I.T Inc, and Callos Resource, LLC) is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.

Keywords: Nesco Resource, LLC, Dallas , Administrative Assistant I - Receptionist, Administration, Clerical , Dallas, Texas