Administrative Assistant

Company: S3
Location: Dallas
Posted on: April 1, 2026

Job Description:

Job Description Job Title: Administrative Assistant Location: , Dallas, TX On-Site Required Work Type: W2 Contingent Duration: 6 Months contract with the chance of extending or converting Pay Rate: $29/hour Role Overview Major Financial Institution is seeking an experienced Administrative Assistant to provide high-level administrative support within a shared, team-oriented environment supporting AWM Leadership. The ideal candidate is highly organized, detail-oriented, and comfortable operating in a fast-paced, confidential, and client-facing setting. Coverage needs may vary based on business priorities and location requirements. Key Responsibilities Provide comprehensive administrative support across multiple teams, offering flexible coverage as business needs evolve Coordinate domestic and international travel arrangements; process high volumes of expense reports and invoices accurately and in compliance with firm policies Manage complex calendars across multiple time zones, prioritizing and coordinating meetings, calls, and video conferences Arrange internal and external meetings, including conference room bookings, catering coordination, guest registration, and material preparation Perform general administrative tasks including time entry, invoice submissions, copying, scanning, filing, mailing, and ad hoc projects Serve as a point of contact for incoming calls; interact professionally with senior leaders, clients, and stakeholders Handle highly confidential and sensitive information with discretion and sound judgment Act as an integral member of the administrative support team, maintaining awareness of shifting priorities Adhere to all Compliance requirements and obtain necessary approvals Required Skills & Qualifications Demonstrated ability to exercise sound judgment and discretion when handling confidential information Strong interpersonal and communication skills; professional written and verbal presence Ability to remain calm under pressure while managing multiple priorities in a high-volume environment Exceptional organizational skills and attention to detail Proactive, self-motivated problem solver with strong follow-through Comfortable supporting executives and teams remotely across different locations High degree of integrity, professionalism, and diplomacy Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom Experience with expense management platforms such as SAP Concur preferred Team-oriented mindset with a positive, flexible attitude

Keywords: S3, Dallas , Administrative Assistant, Administration, Clerical , Dallas, Texas