Project Manager III

Company: Texas Health
Location: Dallas
Posted on: April 24, 2024

Job Description:

JOB SUMMARY

Responsible for managing staff to ensure work is completed and handles all HR functions, including but not limited to, hiring, firing, performance evaluations, and goal planning.

Provides professional architectural services for design and construction on all architectural work as it relates to remodeling, renovation and new construction projects within Baylor Scott &White.

ESSENTIAL FUNCTIONS OF THE ROLE

Initiate projects and meet with client to calculate the clients scope, budget, timeline and expectations

Figure out whether project should be outsourced or will stay within the department

Initiate project management file and project summary and maintain the summary and keep it current throughout the duration of the project

Establish projects financing source and receive project number in a timely manner

Maintain regular, concise, and complete communication with projects client and other team members

Work with all project team members (client, consultants, contractors, vendors and other pertinent BSWH departments) to deliver the project that meets the clients needs while remaining within budget and time

Deliver projects within the constrain of any and all applicable Baylor Scott & White policies, procedures and standards, agency requirements, city codes, and Joint Commission (JCAHO) requirements

Work with pertinent Scott and White departments and coordinates efforts to ensure their timely input and reviews and ensures that their specific requirements are included in the project and that their requirements meet the needs of the user and can be delivered within the projects budget and timeframe

Present projects program to client in a timely, clear and concise manner.

Work with project team to design and develop projects that meet their needs and expectations while remaining within the space, budget and time constraints of the project

Coordinate the preparation and presentation of final construction documents, prepared in Auto CAD, that include details, drawings, schedules and specifications that accurately and completely represent the clients needs and expectations while remaining within the space, budget and time constraints of the project

Provides feasibility studies, preliminary, schematics, cost estimates, schedules and other related data as required in a timely, clear and concise manner

Prepare Auto CAD documentation in a complete, clear and timely manner representing the projects scope and expectations while using established CAD standards and other criteria

Negotiate, solicit and receive bids and manage the work of outside consultants (architects, engineers, interior designers) and vendors as required to ensure accurate and complete professional services that meet the needs of the Scott and White project client and meet the time and budget goals and expectations of the project

Negotiate and solicit bids and contracts from consultants and vendors that will best achieve the required results in a timely and cost-effective manner

Effectively manage the progress and costs of the consultants and vendors holding them accountable for fulfilling contract terms

Effectively manage the professional and strategic relationships with consultants and vendors to build long-term, successful, and cost-effective partnerships beneficial to Scott and White

Serve a liaison for BSWH and consultants in a professional manner

Review and approve consultant and vendor invoices and forwards for proper disposition in a timely manner

Ensure that all professional services delivered in-house are completed in a timely and cost-effective manner

Coordinate with pertinent Baylor Scott & White departments or Baylor Scott & White affiliated departments to ensure that the requirements of their departments (IS, Safety, IC, Engineering) are included in the contract documents and that these departments are given timely opportunities to review documents and observe construction for completeness and accuracy of their requirements

Ensure that all services of in-house departments pertinent to projects is delivered in a timely manner and that these services meet the time and budget goals and expectations of the project and meet the needs of the client

Coordinate the activities of the in-house construction staff associated with project support and ensures that their activities are completed in a timely and cost-effective manner

Review and approve any invoices associated with in-house services or requirements and forwards for proper disposition in a timely manner

Effectively manage the progress and costs the contractors holding them accountable for fulfilling contract terms

Observe the projects construction sites on a regular basis to calculate whether quality and workmanship expectations are being met

Observe the projects construction sites on a regular basis to regulate whether the construction meets the needs of the client

Observe the projects construction sites on a regular basis to regulate whether all requirements of life safety (ILSM) infection control (ICRAs) and Safety (permits, etc.) are strictly adhered to throughout the course of the project

Review construction budgets and schedules on a regular basis to regulate whether expectations are being met. Notifies Project Team in a timely manner if expectations are not being met in order to quickly and successfully coordinate an approved situation

Review and approve contractor applications for payment of invoices and forwards for proper disposition in a timely manner

Coordinate activities and oversight to properly close-out a project

Ensure that all items on the projects punch list are completed satisfactorily and in a timely manner

Ensure that all required close-out documentation is received from consultants, contractors and vendors in a timely manner and that this documentation is properly disposed of following required procedures

Coordinate the final reconciliation of the projects budget with Scott and White financial accounting and is reported to client in a timely manner

Ensure that all final project costs and timeframes are accurately documented on the project tracking forms and project summary

Coordinate a project close-out meeting with project team

Ensure that all invoices and applications for payment and retainages are paid and closed out in a timely manner

KEY SUCCESS FACTORS

AutoCAD, MS Office, MS Project

Ability to manage all tasks of a design and construction project from start to finish

MINIMUM REQUIREMENTS ADDENDUM

Bachelor's, BED preferred

Architecture from an accredited NAAB School of Architecture

Industrial Engineering education preferred

Five to seven years project management of Healthcare projects preferred

Project Management, Design and Construction experience

BENEFITS

Our competitive benefits package includes the following

Immediate eligibility for health and welfare benefits

401(k) savings plan with dollar-for-dollar match up to 5%

Tuition Reimbursement

PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level

QUALIFICATIONS

EDUCATION - Bachelor's or 4 years of work experience above the minimum qualification

EXPERIENCE - 10 Years of Experience

As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: Texas Health, Dallas , Project Manager III, Executive , Dallas, Texas