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Legal Administrative Assistant - Intellectual Property

Company: Polsinelli
Location: Dallas
Posted on: January 16, 2022

Job Description:

Polsinelli is hiring and has an opening for a Legal Administrative Assistant in our Dallas office.The skills and responsibilities required for the position is as follows:
Core Responsibilities:

  • Comprehensive knowledge of specific Intellectual Property department guidelines
  • Maintain and update files, including file openings, file applications, responses, etc. with USPTO
  • Responsible for preparing and maintaining IDS
  • Review issued patent for errors, determine expiration date of patent, prepare certificate of correction, if necessary
  • Responsible for preparing, coordinating and circulating reporting letters to clients
  • Responsible for uploading documents and preparing engagement letters
  • Effectively set priorities, meet deadlines and manage multiple projects
  • Ability to pay attention to the minute details of a project or task (i.e. calendaring, meeting coordination, timesheet entries, travel plans, file openings)
  • Must be able to work in a fast paced environment, independently, as well as in a team setting
  • Exceptional attention to detail; ability to draft and/or edit documents accurately and quickly (i.e. cover letters, pleadings, loan documents, meeting agendas, e-mail correspondence)
  • Proficient in LegalKey, Intapp, Carpe Diem, Document Management system, and Microsoft programs Word, Visio, Excel and Outlook
  • Professional communications and ability to develop rapport with clients; maintain strong working relationships handle confidential and sensitive information.
  • Responsible for scheduling and coordinating travel arrangements (Attorney travel)
  • Responsible for overseeing invoice payments/expenses/reimbursements (Chrome River)
  • Coordinate tracking of CLE for attorneys
  • Annually complete eight hours of continued technical education through the Firm's training department
    Experience:
    • Minimum two to five years related experience
    • Litigation experience is plus
    • Some knowledge of Intellectual Property is a plus but not required--Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.

Keywords: Polsinelli, Dallas , Legal Administrative Assistant - Intellectual Property, Legal , Dallas, Texas

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