Legal Secretary

Company: Vedder Price
Location: Dallas
Posted on: June 25, 2022

Job Description:

Vedder Price is seeking a Legal Secretary to join our Dallas office. This is an exciting opportunity for a Legal Secretary to join our newest office location, which we opened in 2020. The Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; managing extensive and detailed domestic and international travel arrangements; high volume processing of new business intake; handling extensive and intricate client billing; preparing and submitting attorney expenses; inputting attorney time entries; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; document processing and editing; prepare and format legal documents; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks.As a Legal Secretary, your duties will include but not be limited to:Assist attorneys with frequent and voluminous new client applications and conflict checksProficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)Work closely with Accounting Department staff to prepare high volume client billings and receivables to meet client billing format and reporting requirementsAccurately enter attorney time into timekeeping system to meet daily/weekly deadlinesPrepare and submit expense reportsPrepare and revise, format and finalize a wide variety of legal documentsEstablish and maintain paper and electronic client and administrative files in compliance with current Firm policiesInteract on a daily basis with departments within the Firm to facilitate highest possible legal supportAnswer, screen and place phone calls to clients and other business associates and respond to client inquiriesOpen, review and route mail as directedProvide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needsSkills & Competencies:Knowledge of corporate transactional and closing processesAdvanced knowledge in formatting briefs, pleadings and other litigation documentsKnowledge of e-filings, Texas and Federal Court proceduresKnowledge of legal terminologyExcellent written and verbal communication skillsAbility to deal courteously and effectively with othersAbility to read, interpret and follow instructionsAbility to work core business hours with flexibility for overtime, as requiredPersonable, professional, detailed-oriented and a problem solverAble to prioritize tasks in a high-pressure environmentStrong organizational skills combined with the ability to work independently and be resourceful with problem solvingQualifications & Required Experience:Bachelor's degree preferredMinimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys requiredPosition also requires the ability to work under pressure to meet strict deadlinesComputer Skills:To perform this job successfully, an individual must be proficient in the following software:Proficient in WordAdobeExcelEqual Employment OpportunityVedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Vedder Price, Dallas , Legal Secretary, Legal , Dallas, Texas