Executive Assistant
Company: Egon Zehnder
Location: Dallas
Posted on: June 25, 2022
Job Description:
The OpportunityThe Executive Assistant supports one or more
consultants by providing ongoing assistance in all aspects of
client engagements and playing an ownership role in the oversight
of administrative tasks. The role requires an individual capable of
planning, executing and finalizing projects according to strict
deadlines. This includes acquiring resources and coordinating the
efforts of team members and clients in order to deliver projects
according to plan. The Executive Assistant must proactively manage
changes in scope, identify potential crises and devise contingency
plans on a regular basis.The successful candidate will be highly
flexible, a strong multitasker on many levels and relish the
variety and unpredictability of juggling multiple assignments and
changing priorities. The Executive Assistant is expected to feel a
sense of ownership and involvement in the process, so as to be able
to stage-manage all the elements that come together in a successful
mandate. The Executive Assistant must ensure discreet handling of
all interactions with clients, candidates, etc.What You'll
DoAdministrative
- Arrange all scheduling, including but not limited to, candidate
meetings and interviews, client meetings and interviews, business
development meetings, assignment related meetings, internal
meetings, video conferencing, etc.
- Manage complex calendars and prioritize meetings/calls as
needed.
- Arrange and coordinate complex and detailed travel plans,
itineraries, and agendas for both consultants and candidates.
Compile documents for travel-related meetings.
- Process expense reimbursements for consultants and
candidates.
- Compose, prepare, and edit confidential correspondence.
- Perform additional administrative support activities, including
but not limited to, fielding telephone calls, receiving and
directing visitors, event planning, and other ad-hoc projects as
requested.
- Ensure that our global database is up-to-date and accurate;
including but not limited to, all client/internal documents,
client/candidate information, notes, emails, and appointments.
- Hold additional office/reception responsibilities as needed to
ensure the office is operating smoothly. Provides ad-hoc support to
other Executive Assistants when requested to assist with work
overflow as capacity allows, and as determined by Regional
Administration Manager.Search Coordination
- Serve as client and candidate liaison assisting consultant in
maintenance of daily search activities. Acts as the single point of
contact for all key logistics matters.
- Communicate directly, and on behalf of the consultant, on
client, candidate, and internal mandates. Provides a bridge for
smooth communication between the consultant and external/internal
team members.
- Take a proactive approach to assist with various client needs
during a consultant's absence.
- Work closely and effectively with consultant and research
stakeholders to ensure deadlines are met and client and candidate
needs are served.
- Produce high quality client and candidate deliverables,
ensuring completion within designated timeframes. Successfully
complete critical aspects of deliverables with a hands-on
approach.
- Prioritize conflicting needs; handle matters expeditiously,
proactively, and follow-through on time-sensitive projects to
successful completion.
- Assist accounting department with billing, client invoicing,
and receivables.
- Build positive relationships and interface regularly with
high-level executive candidates (Fortune 500 client executives &
candidates) involved in highly confidential projects.Business
Development
- In partnership with the Consultant, create and own the process
to drive the Consultant's business development strategy.
- Collaborate with consultant, research and others on the team in
the production of high quality marketing presentations and
materials and holds responsibility for the finalization of
materials for pitches and events.What We're Looking For
- Bachelor's degree preferred
- A minimum of 5 years' experience serving in an administrative
function, ideally within a professional services firm.
- Organized multi-tasker: able to manage multiple projects with
set deadlines as time management, pattern recognition,
prioritization, diligent attention to detail and judgment are
critical in this role.
- Resourceful problem solver: ability to work in ambiguous
environments and comfortable with the unknown, as well as work well
under pressure, solve problems.
- Self-starter: highly motivated, excellent work ethic and
self-assured, not easily thrown, able to think on your feet.
- Strong communicator: Exceptional interpersonal and
communication skills (both oral and written). Ability to interact
professionally with executive stakeholders and colleagues
alike.
- Natural collaborator: desire to help foster and preserve a
company culture where all are welcome, included, and given the
opportunity to succeed. Collaborative team player, with a track
record of maximizing the team as well as individual
performance.About UsEgon Zehnder is the world's preeminent
executive search and leadership advisory firm, inspiring leaders to
navigate complex questions with human answers. We help
organizations get to the heart of their leadership challenges and
offer honest feedback and insights to help leaders realize their
true being and purpose. We believe that together we can transform
people, organizations and the world through leadership.What It's
Like to Work HereWe operate as one unified team with expertise
across industries, functions and geographies. Our organization can
be described as high performing and collaborative combined with a
caring and respectful culture. We are proud to have made
connections and live our values through our Employee Resource
Groups and DE&I initiatives:- B@EZ - Blacks at Egon Zehnder-
LGBTQ+ at Egon Zehnder- HOLA - Hispanic / LatinX Organization for
Leadership AdvancementBenefits
- Hybrid work model, 50% in office / 50% remote*
- 401k - company match and additional discretionary employer
contribution
- Comprehensive Health Plan - medical, dental, vision, life
insurance, long-term disability
- Employee Assistant program (EAP)
- Paid parental leave
- Personal Time Off - paid vacation, sick time, volunteer
days
- Paid holidays including week off between Christmas and New
Year'sOur OfficesSince its founding in a Zurich townhouse in 1964,
Egon Zehnder has grown to 67 offices in 37 countries. We have 2300
global employees and 450 US employees.Our U.S. Offices include
Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New
York, Palo Alto, San Francisco, and Washington D.C.*At Egon
Zehnder, employee safety, well-being, and engagement is a top
priority and at the core of our culture. Egon Zehnder United States
is operating under a hybrid model which requires all U.S.
employees, in all positions, to work in-person at least 50% of
available working days each month in the Egon Zehnder office for
which they are aligned. U.S. employees can work remotely during the
remaining days of the month. The policy is subject to change by
Egon Zehnder at any time.We require proof of vaccination for
employees to work in the office. Vaccination and in-office
requirements are subject to applicable law, including any
reasonable accommodations required by law.Egon Zehnder is committed
to creating and fostering a culturally diverse, equitable and
inclusive organization. We recognize the value in a wide range of
ideas, perspectives, experiences and skillsets in our workplace. To
learn more about Egon Zehnder's continued commitment to diversity
and inclusion, please visit:
https://www.egonzehnder.com/diversity-initiatives.
Keywords: Egon Zehnder, Dallas , Executive Assistant, Other , Dallas, Texas
Didn't find what you're looking for? Search again!
Loading more jobs...