Support Services Specialist
Company: Dallas Area Rape Crisis Center
Location: Dallas
Posted on: January 26, 2023
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Job Description:
Dallas Area Rape Crisis Center (DARCC) JOB DESCRIPTION Job
Title: Support Services Specialist Department:
Operations/Administration Reports To: Director of Operations FLSA:
Exempt Approved By: CEO Approved Date: Summary: The Support
Services Specialist facilitates and sustains a culture of support
to each department and employee by providing administrative support
to Operations, Finance, Crisis Services, and Clinical Departments
to ensure efficient operation of administrative functions. As with
all DARCC staff positions, this role is poised to respond to a
survivor should they need crisis intervention. Essential duties and
responsibilities: * Maintains office supplies inventory by checking
stock to determine inventory level, anticipating needed supplies,
evaluating new office products, placing and expediting orders for
supplies, and verifying receipt of supplies. * Manages office
equipment by coordinating price bids for product purchases,
ensuring operation of equipment by completing preventive
maintenance requirements, following manufacturer's instructions,
troubleshooting malfunctions, calling for repairs, maintaining
equipment inventories, and evaluating new equipment and techniques.
* Answers DARCC's business line during business hours and provides
support (crisis intervention and info referral) for survivors as
needed. * Processes and distribute mail on daily basis. * Provides
financial and other data entry assistance. * Provides HR support
services including assisting with employee onboarding, training,
and evaluation. * Books staff travel arrangements according to
agency policy and grant compliance guidelines. * Provides
administrative support to the CEO by receiving calls, taking
messages, routing correspondence, and drafting letters, emails, and
documents for outgoing communication. * Provide sophisticated
calendar management for CEO by prioritizing inquiries and requests
while troubleshooting conflicts, and by making judgements and
recommendations to ensure smooth day-to-day engagements. * Assists
the CEO with tracking commitments, goals, special projects, tasks,
and deadlines. * Collects and prepares information for meetings as
requested. * Attends select meetings, takes notes, captures action
items, and ensures follow through. * Serves as a liaison and
provides support to the Board of Directors. * Performs other duties
as assigned for the benefit of the organization. Qualifications: *
Knowledge of office management systems and procedures. * Excellent
time management skills and ability to prioritize work. * Solid
problem-solving, organizational, and planning skills with a strong
attention to detail. * Excellent written and verbal communication
skills. * Proficiency in Microsoft Office. * Non-judgmental,
accepting attitude toward other people regardless of race,
ethnicity, sexual orientation, religion, age, or appearance. *
Commitment to DARCC's mission and values. DARCC is dedicated to the
goal of building a cultural and gender diverse workplace committed
to working within a multicultural community and strongly encourages
applications from minority populations. Job Type: Full-time Pay:
$41,811.00 - $45,537.00 per year Benefits: * 401(k) * 401(k)
matching * Dental insurance * Health insurance * Paid time off *
Vision insurance Experience level: * 2 years Shift: * 8 hour shift
Weekly day range: * Monday to Friday Work setting: * Office Work
Location: One location
Keywords: Dallas Area Rape Crisis Center, Dallas , Support Services Specialist, Other , Dallas, Texas
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