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Front Desk Administrative Assistant

Company: Page Southerland Page, Inc.
Location: Dallas
Posted on: January 27, 2023

Job Description:

At Page, we promise design that makes lives better. We're actively seeking talented people to join an empowered employee environment. With offices in Albuquerque, Austin, Dallas, Denver, Dubai, Houston, Mexico City, Phoenix, San Francisco, and Washington DC, Page provides architecture, engineering, interiors and consulting services on large, complex projects around the world. We credit the success of our projects that build communities to the global diversity of our people's backgrounds and experiences. By following our core values in the delivery of our services, we've become - and remain - a vital and respected firm. We're seeking highly creative, committed team members to help us deliver on our promise of making lives better through design. As our market sectors and services grow, we continuously add new opportunities. Will you join us? -

Responsibilities -The Front Desk Administrative Assistant needs to manage incoming telephone calls in a courteous, professional manner. They also need to assist the callers as much as possible in the instance that a fellow team member they need is not available. It is key that they take messages as needed as well as screening sales and other calls per firm's policy. -Duties Include:Greet visitors to the firm. Announce their arrival to appropriate Page employee(s). Ask them to sign in and seat them in conference room or lobby.Receive deliveries and ensure item(s) are delivered to Page staff.Monitor outgoing shipments (courier, overnight, mail).Monitor and order shipping/mailing supplies (UPS and USPS).Process incoming/outgoing mail daily and distribute to appropriate Page employee.Manage parking and key fobs for all existing and new employees.Maintain and manage check out list of Personal Protection Equipment (hard hats, safety vest and safety glasses.) Also, manage checking out of projectors, cameras, and the likes.Schedule travel plans for staff.Prepare expense reports.Monitor and update conference room calendars, set up refreshments, order catering when needed for meetings. Break down and restore first floor conference room to normal configuration after meetings have ended.Monitor inventory of supply room and drawers on first floor; straighten as needed, note supplies, snacks and drinks that need to be replenished for kitchen talks and monthly meetings.Keep first floor lobby area cleaned at all times.Responsible for issuing hard hats and safety equipment.Provide filing and clerical/administrative support.Complete other duties as assigned by the Office Manager or Page staff.

Qualifications:Available to work 8:30am - 5:30pm Monday through Friday.Excellent communication skills including language proficiency and ability to answer multi-line phone system.Professional appearance.Working knowledge of Microsoft products, including Office (Word, Excel, PowerPoint, Outlook), including mail merge.Must be dependable, punctual, organized, and be able to work independently.Team attitude, ability to multi-task and prioritize.Prior experience with an Architectural/Engineering/Construction (A/E/C) firm is a plus.Must be a US Citizen and be able to obtain a government security clearance. -#LI-JS1

Keywords: Page Southerland Page, Inc., Dallas , Front Desk Administrative Assistant, Other , Dallas, Texas

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