Front Desk Administrative Assistant
Company: Page Southerland Page, Inc.
Location: Dallas
Posted on: January 27, 2023
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Job Description:
Overview:
At Page, we promise design that makes lives better. We're actively
seeking talented people to join an empowered employee environment.
With offices in Albuquerque, Austin, Dallas, Denver, Dubai,
Houston, Mexico City, Phoenix, San Francisco, and Washington DC,
Page provides architecture, engineering, interiors and consulting
services on large, complex projects around the world. We credit the
success of our projects that build communities to the global
diversity of our people's backgrounds and experiences. By following
our core values in the delivery of our services, we've become - and
remain - a vital and respected firm. We're seeking highly creative,
committed team members to help us deliver on our promise of making
lives better through design. As our market sectors and services
grow, we continuously add new opportunities. Will you join us?
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Responsibilities:
Responsibilities -The Front Desk Administrative Assistant needs to
manage incoming telephone calls in a courteous, professional
manner. They also need to assist the callers as much as possible in
the instance that a fellow team member they need is not available.
It is key that they take messages as needed as well as screening
sales and other calls per firm's policy. -Duties Include:Greet
visitors to the firm. Announce their arrival to appropriate Page
employee(s). Ask them to sign in and seat them in conference room
or lobby.Receive deliveries and ensure item(s) are delivered to
Page staff.Monitor outgoing shipments (courier, overnight,
mail).Monitor and order shipping/mailing supplies (UPS and
USPS).Process incoming/outgoing mail daily and distribute to
appropriate Page employee.Manage parking and key fobs for all
existing and new employees.Maintain and manage check out list of
Personal Protection Equipment (hard hats, safety vest and safety
glasses.) Also, manage checking out of projectors, cameras, and the
likes.Schedule travel plans for staff.Prepare expense
reports.Monitor and update conference room calendars, set up
refreshments, order catering when needed for meetings. Break down
and restore first floor conference room to normal configuration
after meetings have ended.Monitor inventory of supply room and
drawers on first floor; straighten as needed, note supplies, snacks
and drinks that need to be replenished for kitchen talks and
monthly meetings.Keep first floor lobby area cleaned at all
times.Responsible for issuing hard hats and safety
equipment.Provide filing and clerical/administrative
support.Complete other duties as assigned by the Office Manager or
Page staff.
Qualifications:
Qualifications:Available to work 8:30am - 5:30pm Monday through
Friday.Excellent communication skills including language
proficiency and ability to answer multi-line phone
system.Professional appearance.Working knowledge of Microsoft
products, including Office (Word, Excel, PowerPoint, Outlook),
including mail merge.Must be dependable, punctual, organized, and
be able to work independently.Team attitude, ability to multi-task
and prioritize.Prior experience with an
Architectural/Engineering/Construction (A/E/C) firm is a plus.Must
be a US Citizen and be able to obtain a government security
clearance. -#LI-JS1
Keywords: Page Southerland Page, Inc., Dallas , Front Desk Administrative Assistant, Other , Dallas, Texas
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